October 16, 2018 Board of Commissioners Meeting

Tuesday, Oct 16

Monthly Board Meeting

Berwyn Park District

October 16, 2018

7:00 PM

Proksa Park Activity Center

 

Agenda Topics

 

I.          Call to Order - Roll Call of Commissioners                                              (action)

 

  1. Pledge of Allegiance

 

  1. Adoption of Agenda                                                                         (action)

 

IV.       Acceptance of Minutes                                                                    (action)

  1. September 18, 2018 Regular Board Meeting

 

V.        Public Comments

                                                                                                                        (action)

VI.       Treasurer’s Report                                                                                                              

  1.  Monthly  Financial Statements                                              
  2.  Approve October 2018 Payables

           

VII.     Executive Director’s Report                                                                      (information)

 

VIII.    WSSRA                                                                                              (information)

            A.  September 2018 Minutes

 

IX.       Correspondence

 

X.        Standing Committee Reports

 

            A.  Finance                                                                                        (action)

A1.      Discussion and Consideration of Resolution R-18-11 authorizing a Intergovernmental Agreement with the Berwyn Public Health District for Fitness Equipment Grant Funding.

 

            The Committee recommends adopting resolution R-18-11authorizing the execution of an IGA with the Berwyn Public Health District for grant funding to cover a portion of the cost of the purchase of fitness (playground) equipment to be installed at Freedom Park.

 

A2.      Discussion and Consideration of the Adoption of Resolution R-18-12,  Determining the Amounts of Money Exclusive of Levies for Debt Service and Election Costs Estimated to be Necessary to be Raised by the 2018 Tax Levy, Commonly known as  Truth in Taxation.

 

The Committee recommends adopting the Resolution R-18-12 a resolution determining the amounts of money exclusive of levies for debt service and election costs estimated to be necessary to be raised by taxation pursuant to the proposed levy of the Berwyn Park District for the levy year 2018.

 

A3.      Discussion and Acceptance of Illinois Department of Natural Resources Grant # 15-1910 Audit Conducted by Sikich LLP.

 

            The Committee recommends accepting the audit as informational and direct staff to submit to the State of Illinois as required.

 

B.  Building & Grounds                                                                   (action)

B1.      Discussion and Consideration  of Authorization to Let Out for Bid – Proksa Park Restroom Renovations

 

            The Committee recommends authorizing staff to let the project out for bid when project related documents and specifications are completed.

           

C.  Personnel & Policy                                                                     (action)

C1.      Discussion and Consideration of Resolution R-18-10 Amending the Job Descriptions for Early Childhood and Recreation Manager, Early Childhood Recreation Learning Program Lead Instructor, and Early Childhood Learning Program Aide.

 

            The Committee recommends adopting Resolution R-18-10 amending the job descriptions as presented.

 

C2.      Discussion and Consideration of 2019 Employee Health Insurance                                                   

The Committee discussed and recommends concurring with Executive Director Janda recommendation to maintain and offer employees the same Employee Health Insurance options as last year as PDRMA has limited rate increases to 1.5% for PPO and 6.7% for HMO.  The vision benefit will be increase to $600.00 per year.

 

  1. Recreation                                                                                   (no meeting)

 

XI.       Unfinished Business           

                                  

XII.     New Business                                                                                   (action)

A.        SAM.GOV Renewal Process- Designation of Jeffrey S. Janda as Entity Administrator- New Requirement

 

            The Board is requested to concur in appointing Jeffrey S. Janda as the SAM.GOV Entity Administrator.  An entity administrator is required for approved entities.  This action is part of the general required renewal process as the Berwyn Park District SAM.GOV account expires in November 2018.

 

B.        Meeting Dates

 

C.        NRPA Conference Receipts

The Board is requested to acknowledge and approve the receipts and account that have been submitted to date by NRPA Conference attendees as required by state statute.

 

D.        Other

 

XIII.    Adjournment                                                                                     (action)


Location: Proksa Park Activity Center
3001 S. Wisconsin Ave. Berwyn, IL 60402



About BPD
The Berwyn Park District is a separate municipal governing agency established for the purpose of providing parks, facilities and recreational programs for the residents of Berwyn.

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PDRMA
Our Mission
To enrich the quality of life of the community by providing superior parks, facilities and recreational services in a fiscally responsible manner.
Proksa Park
Activity Center

3001 S. Wisconsin Ave.
708-795-2892
Freedom Park
Administration Office

3701 Scoville Avenue
708-788-1701
Liberty
Cultural Center

6445 W. 27th Place
708-795-2891
The Berwyn Park District is proud to be a partner and supporter of the West Suburban Special Recreational Association.