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The Berwyn Park District values and encourages public participation at its Board and other public meetings. The following Resolution R-11-04 adopted May 17, 2011 and establishes guidelines and rules for public participation and encourages public interaction. It is the intention and desire of the Board of Commissioners to provide the public an opportunity to participate in the democratic process and offer their views and ideas as they relate to the Berwyn Park District.

RESOLUTION R-11-04

A Resolution Establishing Policy & Guidelines for Public Participation at Berwyn Park District Board and Committee Meetings

WHEREAS, the Berwyn Park District Board of Commissioners (the “Board”) is committed to increasing public input in its decision making process, and

WHEREAS, the Board also encourages input for public participation at Board and Committee meetings through public comment, both written and verbal, and

WHEREAS, the Board hereby adopts the following policy and guidelines to govern the public participation at Berwyn Park District Board of Commissioner and Committee meetings.

BE IT RESOLVED BY THE BERWYN PARK DISTRICT BOARD OF COMMISSIONERS:

Section 1. Written communication made maybe sent to the attention of the Board of Commissioners, Berwyn Park District, 3701 S. Scoville Avenue, Berwyn, Illinois 60402.

Section 2. Residents and members of the public who wish to have a topic placed on the agenda shall send a written request to the Executive Director of the Berwyn Park District, 3701 S. Scoville Avenue, Berwyn, Illinois 60402 at least seven calendar days before the Board or Committee meeting.

Section 3. Berwyn Park District Face Book, Twitter, and Website tools are not official avenues to address the Board of Commissioners, nor are they appropriate avenues to submit Freedom of Information Requests.

Section 4. The Public Comment or Public Participation portion of regularly scheduled meetings will be at the beginning of the Committee meetings or at the invite and/or request of the Committee Chairman. At regularly scheduled Board meetings, Public Comment or Public Participation will be allowed under the Public Comment Agenda Item in reference to matters being considered and other topics of public interest.

Section 5. When addressing the Board, members, administrative officers and other persons permitted to speak shall confine their remarks to the matter at hand and avoid personal remarks, the impugning of motives, and merely contentious statements. If any person indulges in such remarks or otherwise engages in conduct injurious to the harmony of the Board or Committee meeting, the President or Chairman may immediately terminate the opportunity to speak. This decision is at the discretion of the President, Chairperson, or upon the affirmative vote of two-thirds (2/3) of the Board members present. Any person who engages in disorderly conduct during a meeting, may be ejected from the meeting upon motion passed by a majority of the meeting.

Vendors wishing to present products or services for purchase shall not use the public participation section for this purpose. The Board Secretary will accept materials related to products or services and direct them to the professional staff.

Section 6. THE FOLLOWING GUIDELINES WILL GOVERN THE PROCESS:

• Persons wishing to address the Board or Committee shall provide their name, address and other contact information.
• Persons may not sign up another speaker via proxy.
• Hand-held posters are not allowed in the Board meetings unless they are part of a presentation. Speakers may submit materials for viewing by Board members to the Board Secretary. Please provide ten (10) sets of information for Board members, professional staff, and for the minutes.
• It is the President’s or Chairman’s prerogative to limit discussion of any speaker to allow for broad and diverse public participation. Speakers may not cede their time to another speaker.
• Speakers will have five (5) minutes each to present their remarks in public comment.
• Speakers will have five (5) minutes to present their remarks if a written request to be placed on the agenda is received. Speakers may not deviate from item submitted.
• Speakers will be limited to speak on one (1) agenda item at Committee meetings.
• Speakers will be allowed to speak on one (1) item not on the agenda at a Board meeting.
• Groups may select a maximum of three (3) representatives to speak on a topic.
• The Board Secretary will group speakers according to topic.
• After all subjects have been heard, the Board members may or may not discuss any or all of the issues presented, but may not take action until a future meeting as required in the Open Meetings Act.
  

Section 7. AMENDMENTS
This Policy may be amended by the District at any time. If the Policy is amended, the District shall file a written copy of the Policy, as amended, with the Board and shall also advise all District the public of the existence of the amended Policy

Section 8. EFFECTIVE DATE. This Policy becomes effective May 17, 2011 upon adoption by the Board of Commissioners.
Passed this 17th Day of May, 2011.
Adopted this 17th Day of May, 2011

Regular meetings of the Board of Commissioners of the Berwyn Park District for the calendar year beginning January 1, 2012 and ending December 31, 2012, are held on the third Tuesday of each month at 7:00 p.m., at the following facilities of the District scheduled and located as follows:

2013

Meeting Date	Location	Time	Minutes
January 15, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
February 19, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
March 19, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
April 16, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
May 21, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
June 18, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
July 16, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
August 20, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
September 17, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
October 15, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
November 19, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
December 17, 2013	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.

2012

Meeting Date	Location	Time	Minutes
January 17, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
February 21, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
March 20, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
April 17, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
May 15, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
June 19, 2012	Freedom Park 3701 Scoville Avenue	7:00 p.m.
July 17, 2012	Liberty Center 6445 W. 27th Place	7:00 p.m.
August 21, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
September 18, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
October 16, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
November 20, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
December 18, 2012	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.

2011

Meeting Date	Location	Time	Minutes
January 18, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
February 15, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
March 15, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
April 19, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
May 9, 2011 (Special Meeting)	Freedom Park 3701 Scoville Avenue	7:00 p.m.
May 17, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
June 21, 2011	Freedom Park 3701 Scoville Avenue	7:00 p.m.
July 19, 2011	Liberty Center 6445 W. 27th Place	7:00 p.m.
August 16, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
September 20, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
October 18, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
November 15, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
December 5, 2011 (Special Meeting)	Freedom Park 3701 Scoville Avenue	7:00 p.m.
December 20, 2011	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.

2010

Meeting Date	Location	Time	Minutes
January 19, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
February 16, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
March 16, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
April 20, 2010	Liberty Center 6445 W. 27th Place	7:00 p.m.
May 18, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
June 15, 2010	Freedom Park 3701 Scoville Avenue	7:00 p.m.
July 20, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
August 17, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
September 21, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
October 19, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
November 16, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
December 21, 2010	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.

2009

Meeting Date	Location	Time	Minutes
January 20, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
February 17, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
March 24, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
April 21, 2009	Liberty Center 6445 W. 27th Place	8:00 p.m.
May 27, 2009	Freedom Park 3701 Scoville Avenue	8:00 p.m.
June 16, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
July 21, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
August 18, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
September 15, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
October 20, 2009	Proksa Park 3001 Wisconsin Avenue	7:00 p.m.
November 17, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
December 15, 2009	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.

2008

Meeting Date	Location	Time	Minutes
January 18, 2008	Freedom Park 3701 Scoville Avenue	8:00 p.m.
February 19, 2008	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
March 18, 2008	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
April 15, 2008	Liberty Center 6445 W. 27th Place	8:00 p.m.
May 20, 2008	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
June 17, 2008	Freedom Park 3701 Scoville Avenue	8:00 p.m.
July 15, 2008	Liberty Center 6445 W. 27th Place	8:00 p.m.
August 19, 2008	Freedom Park 3701 Scoville Avenue	8:00 p.m.
September 16, 2008	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
October 28, 2008	Liberty Center 6445 W. 27th Place	7:00 p.m.
November 18, 2008	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
December 16, 2008	Freedom Park 3701 Scoville Avenue	8:00 p.m.

2007

Meeting Date	Location	Time	Minutes
January 16, 2007	Freedom Park 3701 Scoville Avenue	8:00 p.m.
February 20, 2007	Freedom Park 3701 Scoville Avenue	8:00 p.m.
March 20, 2007	Freedom Park 3701 Scoville Avenue	8:00 p.m.
April 17, 2007	Liberty Center 6445 W. 27th Place	8:00 p.m.
May 15, 2007	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
June 19, 2007	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
July 17, 2007	Proksa Park 3001 Wisconsin Avenue	8:00 p.m.
August 21, 2007	Freedom Park 3701 Scoville Avenue	8:00 p.m.
September 18, 2007	Liberty Center 6445 W. 27th Place	8:00 p.m.
October 16, 2007	Liberty Center 6445 W. 27th Place	8:00 p.m.
November 20, 2007	Liberty Center 6445 W. 27th Place	8:00 p.m.
December 18, 2007	Freedom Park 3701 Scoville Avenue	8:00 p.m.